Web Based Print Management Solution | Print MIS

Posted at April 1, 2011 | By: | Categories: Case Studies | Comments Off on Web Based Print Management Solution | Print MIS

SUMMARY

Infomaze has designed a very powerful yet easy-to-use print management solution, which eliminates the shortcomings of traditional PC/MAC based print system. The solution Print MIS, which has the main motto of “No Software or Downloads” works on browser and can be accessed anywhere in the world. Its highly customizable features and integration with other systems and packages makes it a one stop solution for all Print Managers, Printing Companies and Corporate Users.

SITUATION

Infomaze found that there is a lack of good and affordable Print Management Solution on Web. Majority of the Print MIS were PC/MAC based, which meant:

  • Lack of Mobility
  • Compatibility of the software with various Operating System Environment
  • Huge Cost of installation (including server and client version for multiple use)
  • Difficult Upgrades
  • Issue Identification, Fixes and Support
  • Huge Hardware Cost
  • Backup
  • Security Issue

What were the Print Companies and Managers looking for?

  • No Software, Downloads or Installation.
  • Easy to access from anywhere in the world rather than carrying the entire software with them.
  • Low Setup and Operating Cost
  • Complete Package including Solution, Backup, Upgrade, Support was required.
  • One Software, which does everything or connects with related software through API (Manual/Automatic) to avoid entering duplicate info and managing multiple systems to achieve their goal.

Infomaze Approach

Infomaze identified the above scenario & problem and came up with a cloud based print Management solution that was designed and developed to eliminate the above problem and at the same time offer a solution, which was cost effective.

There were four key areas during the development of the above solution:

Discover
This phase was quite important as we had to do two things together:

Understanding the Print Industry and its working. We were assisted by some big industry experts, who had served the industry for 15+ years.
Analyzing the shortcomings of existing system – This was jointly done by the Industry expert, a Sales Team, who had been in selling the Print Solution for 10+ years and technical team from our side, which offered assistance in proposing the latest technology options.

Design
A Detailed Functional and Technical Plan were developed to achieve the above goals.
The Layout of the software was designed to keep the flow and navigation simple. Accessing data and info was very simple and easy to use.

Develop
The solution was developed as per the functional and technical design.
Solution was further enhanced based on the feedbacks and usability of the customer.

Deploy
The Print Management Solution, a Cloud based Solution was hosted on one of the best Server Provider Company of the world.

The Solution can be setup in matter of hours based on confirmed contract with the client.
Online Support, Forum and testing ensures the solution is bug free and upgrades are done on regular intervals to make the solution more robust and powerful.

Solution and Overview
Infomaze collaborated with leading Print Company Experts and Print Marketing Company to build a world class web based print management solution and the features include:

  • Online Based “No Software Download” Solution, which can be accessed anywhere
  • A Very comprehensive CRM section to manage customers, suppliers (vendors), prospects (leads) and detailed info and activity of each customer/supplier
  • Estimating Module with detailed info on the pricing, mark-ups, profit margins.
  • Option to run the estimate under various press setups or product catalogue to come up with the best quote.
  • Can email directly the quote from the system in a nice, customized PDF format with your own company logo and footer
  • Job Section including option to generate Purchase Orders, Delivery Notes, Job Cards and email the confirmation to the customer and suppliers
  • Purchase Order section, which further links with Inventory Management System to ensure stock management as well.
  • Purchase Orders can be directly emailed from the system to the suppliers.
  • Invoicing section including option to mark invoice paid or unpaid and generate invoice copy and email to the customer
  • Inventory Management System with Stock Reduction, Stock History, Low Stock Reminder email etc.
  • Campaign Section to send emails to customer, prospects announcing new products, deals and just keeping them warm.
  • Powerful settings section to manage access rights (stopping staff to see profit margin etc), setting up presses, emails, content, templates and much more.
  • The solution also has a B2C Store Front and B2B Section to allow customer order online, which follows through Job to Invoice.
  • Integration with leading Accounting Packages of the world to ensure your contacts, invoices and purchase order flow through the solution to the accounting system without having to do it manually.
  • Ready Reports and 100s of customized option to generate your own reports and export in EXCEL and PDF formats.

Business Benefits

  • Cloud Based Solution meaning we manage everything – from hosting, to solution providing to backups and much more. You save on your IT and Hardware Cost.
  • Puts in place an easy, intuitive and efficient estimating and order processing leading to increase in customer order conversion rate.
  • Lowers the total cost of Ownership by consolidating multiple solutions on the same technology sack.
  • Easy to Use Interface, which requires no special training.
  • Pay only for the modules you use and add modules in the future at the same cost without having to pay extra. And much more…

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